If you took the ICTP ADMIN COURSE and submitted your Administrator Application and did not receive an invitation to take the exam:
Contact The Administrator Certification Section
(916) 653-9300
If you took the ICTP ADMIN COURSE and submitted your Administrator Application and did not receive an invitation to take the exam:
Contact The Administrator Certification Section
(916) 653-9300
Smart Seminars does not send you your Conditional Administrator Certificate. The State of California sends it to you.
If you took the ICTP ARF course prior to August 1,2021 you must apply for a conditional Administrator Certificate.
All questions regarding the application process and Criminal Record Clearance should be directed to the Administrator Certification Section:
916.653.9300
Smart Seminars does not provide ongoing support for the application process or criminal record clearance.
THE ICTP ARF EXAM
This applies to you if you took or are taking the Initial Certification Training Program for Administrators of ARF (ICTP-ARF) between:
MARCH 2020 through JULY 2021
After completing the ICTP ARF program prior to August 1, 2021 you must apply for a conditional admin certificate by completing the Application for Administrator Certification within 30 days of taking the ICTP ARF course.
If you are taking the ICTP course in July of 2021 that ends July 16, 2021 you must send in your application prior to August 16, 2021.
Include in the application the certificate issued to you by Smart Seminars.
Your conditional certificate is good for two years from the date of issue. You must complete 40 hours of CEU renewal prior to the two year expiration to be in good standing.
The Exam
After you receive your conditional certificate you will then receive an invitation from CCL DPSS by US Mail to take the exam. Here is the invitation for students who completed the ICTP course prior to June 30, 2021.
The exam is being offered online via webcam. It is an open book exam for 90 minutes.
You must pass the exam to maintain your certificate. You can take the exam three times . After you pass the exam your certificate will no longer be considered conditional (and I am guessing they will send you a new one).
Smart Seminars offer students over 200 practice questions and study guides to help you study and pass the exam. Practice questions are included in the For more information please review these links.
If you did not receive an invitation and you should have or have questions re the exam contact:
The Administrator Certification Section
(916) 653-9300
If your clearance status is active and clear, you do not need to submit prints again.
To find out if you are active and in the system contact the local CCL office and ask to check your clearance status. If clear, the office staff will give you your LIS personnel number and status. If you are clear and active, write a note with your application that you are clear along with your LIS Personnel number and clearance status.
You will still need to complete the Request for Live Scan Form LIC 9163 even if you are clear and current.
How to complete the Request for Live Scan Form LIC 9163 for new administrators who already have criminal record clearance with an existing facility.
Box 1: ORI – The CCLD ORI number is A0448, usually preprinted on the form.
Box 3: Applicant Type – Identify the type(s) of facility for which you are being
certified (e.g., ARF, GH, RCFE).
Box 4: Agency Section – Make no changes to preprinted info.
Box 5: Applicant Information – Add your personal information, etc.
Box 6: Facility Number – If you are currently working at a facility, or have been
hired by a facility, list the facility’s license number. You can locate the number of the facility by doing a search here.
Box 7: Employer – If you are currently working at a facility, or have been hired by
a facility, list the facility’s name and address.
You may also include a paper copy of your clearance if you have one.
Send in your completed Live Scan form LIC 9163 along with your Administrator Application.
Check the pending list to say the status of your application.
If you want more information re your application process contact the ACS section:
Community Care Licensing Division
Administrator Certification Section
744 P Street, MS 9 -17- 47
Sacramento, CA 95814
916-653-9300
[email protected]
Once you submit your Administrator Certification application with the Administrator Certification Section (ACS) they process it according to their time line.
Smart Seminars has no information or control over when you will receive your certificate.
You can view the application pending processing dates that are posted on the ACS Website.
If you don’t see your name on the pending list you may want to contact the Administrator Certification Section.
Community Care Licensing Division
Administrator Certification Section
744 P Street, MS 9-17-47
Sacramento, CA. 95814
916-653-9300
[email protected]
Subscribe to the Community Care Licensing Senior and Adult Care email list.
https://www.cdss.ca.gov/inforesources/community-care-licensing/subscribe
Even if you have been printed and cleared through other state agencies, educational institutions, police
agencies or governmental entities, you will need to be printed for CCLD purposes. You
will have to be printed again because the CCLD is not entitled to non-CCLD clearance
information, as background clearance information is not transferable.
If your clearance status is active and clear, you do not need to submit prints again. To find out if you are active and in the system contact the local CCL office and ask to check your clearance status. If clear the office staff will give you your LIS personnel number and status. If you are clear and active write a note with your application that you are clear along with your LIS Personnel number and clearance status.
Note that if you previously worked for a facility over two years ago your clearance may have expired. Call. your local CCL office and check.
This applies to you if you took or are taking the Initial Certification Training Program for Administrators of ARF (ICTP-ARF) between:
MARCH 2020 through JULY 2021
After completing the ICTP ARF program prior to August 1, 2021 you must apply for a conditional admin certificate by completing the Application for Administrator Certification within 30 days of taking the ICTP ARF course.
If you are taking the ICTP course in July of 2021 that ends July 16, 2021 you must send in your application prior to August 16, 2021.
Include in the application the certificate issued to you by Smart Seminars.
Your conditional certificate is good for two years from the date of issue. You must complete 40 hours of CEU renewal prior to the two year expiration to be in good standing.
The Exam
After you receive your conditional certificate you will then receive an invitation by US Mail to take the exam. Here is the invitation for students who completed the ICTP course prior to June 30, 2021.
The exam is being offered online via webcam. It is an open book exam for 90 minutes.
You must pass the exam to maintain your certificate. You can take the exam three times . After you pass the exam your certificate will no longer be considered conditional (and I am guessing they will send you a new one).
Smart Seminars offers students over 200 practice questions and study guides to help you study and pass the exam. Practice questions are included in the Course Materials link.
For more information please review these links.
Invitation to Take Exam
More questions re the exam should be directed to the ACS section or the instructor teaching the ICTP ARF course.
By Email: [email protected]
By Phone: (916) 653-9300